February 3, 2005     San Jose, California Since 2003
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City council to consider changing San Jose's public record policies
By Sandy Brundage
In an attempt to lock the barn door after the horses have escaped, the San Jose City Council decided Jan. 25 to scrutinize the city's handling of public records in the wake of a scandal-pocked year.

However, the council also voted 9-1 during the same session to halt the investigation into the Cisco contract debacle. District 8 Councilman Dave Cortese dissented, saying there were too many unanswered questions remaining about who at city hall was aware of the potential legal problems, including City Manager Del Borgsdorf.

The council's wish list of changes includes:

* Establishing a verification procedure to guarantee each city office complies with California Public Records Act requests;

* Regular updates to the Rules Committee regarding the status of CPRA requests;

* A more detailed record retention policy;

* A new city webpage that will display within 48 hours of each CPRA request filed.

The Blue Ribbon Task force, chaired by District 6 Councilman Ken Yeager, will review the changes in anticipation of broadening the city's "sunshine ordinance."

Currently the city's record retention policy is confusing. According to various city staffers, for instance, the city's emails must be retained for at least three months. Or 30 days. Or not treated like public records at all, although California state law demands that emails be treated the same as any other public document.

Council members also attended a daylong ethics workshop later that week.

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